Tips for Creating a Stress-Free Outdoor Event

Whether you’re planning for a wedding, family reunion, or another outdoor event, we know that you want to make this day special. If your goal is to host a memorable event, but you’re worried about the uncontrollable details like the weather, we’re here to help!

Here are some of our best tips for planning a stress-free outdoor event.

Outdoor Rental Tents for Events

Create a Realistic Budget 

Before you start making phone calls to the caterers and other rental companies, it’s important to set a realistic budget for yourself. When creating your budget, prioritize items that are important to you, such as seating arrangements, tables, linens, and your tent. Then, you can make adjustments to your budget and splurge on other expenses like food and decorations.

Have a Backup Plan for Your Event

When we think about our dream outdoor event, it usually doesn’t include inclement weather. Although it’s difficult to think about rain during our event, you should still create a backup plan. It’s always better to be safe rather than sorry.

If you’re worried about unpredictable weather, hosting your party under a tent can help keep your event cool by providing shade on a warm day. Also, your guests won’t have to worry about getting sunburn at your event while under a shaded tent.

Another benefit is that a tent can limit the number of insects at your outdoor event, adding protection to your guests and the food you’re serving. Plus, it does a great job controlling unexpected winds.

Set a Timeline for Your Event

A memorable event doesn’t just happen overnight. It takes plenty of time and planning for it to all come together. To see your dream event come to life, you’ll need to have a realistic idea of how long everything will take to plan. Call ahead and ask questions to your vendors to help you create a successful timeline. Creating a realistic timeline will keep you on track and help make the day of your event stress-free.

Get All of Your Party Event Rentals From One Company 

If you’re planning a significant event, Action Tents has got you covered! Serving all of Central Tennessee, Southern Kentucky, and Northern Alabama, we offer a variety of tents for rent and rental supplies, including tables, chairs, and linens. Give us a call today at 931-359-0024, and we’ll help you create a stress-free event.